estadisticas web Skip to content

7 apps and tools to organize your life

Seven apps and tools to organize your life

Overwhelmed by commitments? Download useful apps to manage your to-do list and organize your life. Here are seven apps and tools that help you keep track of time, but also build better habits, get reminders, and more.

Overwhelmed by commitments? Download useful apps to manage yours list of things to do and organize life. Between work (in the past we had talked about how much freelance is the case is valid for everyone), various activities, appointments and lists of things to do in constant increase, many of us always feel in a hurry and anxious and, too often, the distractions of our smartphones make this pace even more hectic. Phones can also make your life easier, it all depends on how you use them. Uses these seven apps and tools, which help organize your life, keeping track of time passing, but also building better habits, receiving reminder and more.

The 7 apps to organize your life


To start organizing your life, you need an app for notes where you can store scribbles, lists and fragmentary notes. Google Keep, with its direct interface and its compatibility with multiple platforms, is certainly a winning choice. In addition to memorizing the notes, Google Keep offers some ways to organize them; for example, you can label related items with the same color or tag them with specific words, simplifying the grouping of everything related to "home", "work", "children" and so on. You can also save a variety of note formats, such as text, lists with or without ad hoc check boxes, scribbles drawn with fingers or a stylus, voice memos and images.

You can even share Google Keep notes with other users. You can edit the notes in a more professional format, converting them into text files into a Google Docs file.

Google Keep forAndroidisiOS, free

  1. Cortana

These days, each phone comes with its own digital assistant, but even if you already have access to the Google Assistant or Siri, you should consider using Cortana, particularly if you work with multiple devices or have a Windows 10 computer. Just download the app, sign in with your Microsoft account and let her organize your life. Cortana can take notes, write lists and set activity reminders. You can also receive alerts at certain times of the day or when you reach certain places and, for example, you may receive an alert to buy flowers as soon as you walk past your favorite flower shop. The reminders can also be repeated on a planned basis, so you can create a weekly reminder for, for example, buying milk or emptying the garbage.

The AI ​​assistant also works with any calendar app, including those from Google, Apple and Microsoft, to allow you to add new events and check shortly scheduled appointments. Besides all this, Cortana keeps you updated with the latest news and weather forecasts.

Cortana forAndroidisiOS, free

  1. Trello

Trello earned a solid reputation as a tool that work teams can use to manage shared projects. In fact, it works just as well for people and families, because part of Trello's appeal is its flexibility: it can be adapted to a variety of purposes, including keeping track of any activity.

This service offers both mobile app that web and both work the same way: you create a variety of digital "cards" and organize them in columns. Each card could represent a domestic job, an entry on your to-do list, or a looming calendar event. The columns can represent activity categories, priority levels, specific dates or any other factors you could use to arrange your cards.

Once you've decided on the organization's layout, you can add details to the individual tabs to make them easier to manage. Write a description, apply a couple of color-coded labels, tag people who may need updates or reminders, and even give the specific card a deadline. The collaborators, therefore, can add comments to the cards, attach files and drag and drop the cards from one column to another. Your implementation of Trello can be really simple or complex, depending on what you want and what you need.

For personal use, you can take advantage of the free Trello level. Companies, on the other hand, can pay modest sums a month to get other features, such as improved integration with third-party apps and the ability to attach larger files to the cards.

Trello for Androidis iOS, free, or with paid plans for companies

Seven apps and tools to organize your life


To organize your life more efficiently, you also need to know how you are using time and this is what Smarter Time proposes to do. Lapp can also tautomatically track your activities: while recording the time, the app also tries to fill in the empty spaces in your day, based on the previous habits and on the data from the sensors of the phone (fast movement, for example, could mean that you did a morning run).

Once you have started to provide enough data to the app, it can send reports on everything from how you spend the day to which apps waste most of the time: so if you want to change the time spent on daily activities, you can set goals personalized that will help you achieve smarter use of your time.

At the moment, only Android users can download Smarter Time, but the company is currently developing a beta version for iOS. For extra features, such as detailed reports and additional data export options, you can sign up with a Plus account, with moderate fixed monthly costs.

Smarter Time forAndroidonly free with optional pay plans

  1. Todoist

Todoist one of app most appreciated for lists. This complete tool for organizing life works on almost all platforms, offers a clear and intuitive interface and includes advanced features for those who need it.

For example, this app allows you to assign each article a priority; you can also organize activities by nesting them in each other, which allows you to keep work and personal aspects separate. For recurring activities, such as taking out the garbage or paying the phone bill, you can set things to do that will be repeated according to a normal schedule: if you have to do something every week, Todoist will not forget it.

While the basic level of Todoist is free, you can upgrade to annual Premium plans. With premium plans you can also request reminders based on time or location, take advantage of automatic backups and receive graphs showing how much you have achieved.

Todoist for AndroidisiOS, free with optional annual pay plans

7 app to organize your life


The slogan of Habit List "Build yourself better" and everything within the app oriented towards this goal. Lapp tries to gently push you towards the development of good habits, for example by regularly storing your documents or creating a cleaning routine.

To use this app e organize your life, simply mark the results on a calendar or plan habits, then the app will remind you of the tasks you still have to complete and send progress reports to see how your attempt is going to set up a good new routine. The simplicity of the interface also helps you to concentrate: every morning you can view a list of activities for the day.

To keep track of an unlimited number of habits and access extra features, such as a dark display mode, you can pay a one-off unlock amount. Although Habit List available only for iOS, Android users can try to replace it with a similar app like Habit Streak.

Habit List foriOSonly, free with some paid extras


A way in which many of us lose a lot of time falling into the rabbit hole on the internet. When you find an interesting story, though, you don't have to read it immediately, but instead, you can save it up Pocket and revisit it when you have more free time.

Pocket allows you to cache items when you are browsing almost anywhere: an application for web browsers, desktop browsers (via an extension), email accounts and social media feeds. You can also organize your collected articles and videos into categories so you can easily find them. After saving some stories in Pocket, the app can start recommending related articles that might be interested in reading.

Through this app, you can read even when you don't have an Internet connection: Pocket caches all the articles saved for offline viewing; if you install it on multiple devices, you will also synchronize your collection between different devices.

Pocket forAndroidisiOS, free

Seven apps and tools to organize your life