Evernote went from a simple collection of notes to "the workspace for the job of your life". In my years of use, I have collected several tips and tricks to speed up my workflow and here are 11 of the best Evernote tips and tricks.
1. Using syntax to automatically sort notes sent by email
Evernote offers its users the ability to create notes by sending e-mails to a specific address. Upon registration, each user will receive their special Evernote email address. If you forget your email, you can search for it via Account information – Other settings account – Account summary.
It is also advisable to add the address to the synchronized address book / address book, so that you do not have to memorize it and access it quickly from any device you are on.
But most "email to Evernote" users have rarely used the ability to use syntax in the email subject. There are several advantages to using these syntaxes:
- You can change the title of the notes created
- you can sort the notes in specific notebooks
- you can also add tags related to notes
The basic format of email syntax: Title @Notebook # Tag1 # Tag2 # Tag3 #TagX
So if you want your emailed object to be saved in Evernote as "My saved item" in a notebook called "Resources", and you want to tag it with "Email", "Important", "Work", " Search ", and" Web "; then the subject of your email should be: "The my saved item @Resources #Email #Important #Work #Research #Web "(without quote).
2. Different ways to use Web Clipper
Another preferred way to add notes to Evernote is to use its Web Clipper: a browser extension / add-on available for Safari, Chrome and Firefox. After installing it, save your web pages to notes at a click. Another advantage of using Web Clipper is the ability to choose how you want to crop the web.
The basic options are:
- Article – save only the part of the article on the web page.
- Simplified article : save the clean version of the article.
- Full page – exactly as the name says.
- Bookmark : save the link with a short description as a bookmark.
- screenshots : save part of the page as an image.
In the first three options, you can highlight the important element of the page by clicking and selecting part of the text you want to highlight. To remove a highlight, hover your mouse in the upper left corner of the highlight box, a small "X" button will appear.
Quick tip: try to use Web Clipper with Gmail, LinkedIn, YouTube and Amazon to get more web clipping options.
3. Create links to notes to jump between notes
Let's say you are writing an article and that your resource materials are scattered within Evernote, what is the quickest way to order and open what you need? You can make round trips in the search box, but this is ineffective and time consuming. It would be easier if you can create a note with the link to each of the materials. Evernote features a feature called a note link to do just that.
To create a note link, search to find the note you want to link to, right click on the note and choose Copy link note.
Then create a new note, write down the note name of the previous step, select that written title, right click and choose Add link (Command + K) . Enter the link and click OK. Repeat the process for another link.
But what if you want to link to many notes? Just select multiple notes from the list and the note area on the right will turn into an options window. Choose Create summary note to continue.
And here's another tip: you can copy and paste between notes in the table of contents to collect your links.
4. Use of syntax for more effective search of notes
Once you understand this, cropping the web on Evernote can be very addicting. Then, suddenly, Evernote so full of tons of notes that finding one manually almost impossible.
Searching is a very useful feature of Evernote, but users won't see its true power until they start using and combining search syntaxes to narrow the result. Syntax can be added visually from the drop-down menu at the bottom of the search box.
But you can also enter them manually. These search syntax they will look for all the notes :
- key1 key2 – in both words key1 is key2 (there key here stands for keyword )
- "Key3 key4" – with key3 is key4 in that order exact
- -key5 – without chiave5
- key6 * – which has the word (s) begins with key6
- any: key7 key8 – with key7 or key8
- tag: key9 – with key9 as a tag
- Intitle: key10 – with key10 within the title
- created: yyyymmdd – created after that date
- -created: yyyymmdd – created before that date
Use the combination of quotation marks, minus signs and asterisks with the syntax for more advanced searches. You can be creative and experiment a little.
For example, to search for a note about Evernote and Tips with the exact phrase "Advanced users" in the title, you can use: Evernote Tips Intitle: "Advanced users". If this note was created before January 5, 2015 and uses "trick" as a tag, but without the "fun" tag, add: -created: 20150105 tag: trick -tag: fun to the string.
Evernote for Mac users have the privilege of using natural language for search, but this capability is not yet available for Windows users.
5. Save frequently used searches
When you find yourself doing similar searches over and over again, you know you need to make the process more efficient. In Evernote, you can save your frequently used searches.
First, do a regular search or a specific search using syntax. Then save the process via Edit – Find – Save menu of Research .
Saved searches will then appear at the bottom of the search suggestions related to your search.
When you hover over one of the items, a button will appear Edit on the right.
Can you open the window Edit to change the search name, search string and even add or remove search syntax.
6. Fun tips: visually sort and find notes by location
By default, Evernote encodes each note with the position in which it was created. You can use regular search to find position-based notes using syntax place: location_name or using the natural search string: created in location_name. But it's more fun to classify them and find them visually. To do this, click on the icon Atlas in the left sidebar.
Clicking on one of the maps will enlarge it in the specific position. Similar to Google Maps, you can use the keyboard arrows to navigate, scroll up is gi to zoom in and out. USA Esc to return to the main page.
If you travel a lot, share notes with people all over the world or are just trying to find something to do, discovering the geolocation of notes can be an exciting way to spend your few minutes of break.
7. More powerful tagging system
Sometimes, we apply the common sense that we use in the real world to the things we use in the digital world. The sense of the real world to collect notes to put them in notebooks and to group notebooks in piles. You can do this in Evernote, but use tags to organize your notes more powerful.
The coding system has multiple advantages for stacking notebooks. They are:
- A note can exist in only one block at a time, while a note can have multiple tags and a tag can be applied to multiple notes.
- Clipboard stacks can only reach one level while tags can be nested in multiple hierarchies.
- Laptops are limited to 250 per personal account, compared to 100,000 tags.
To manage your tags, go to the menu View – Tag ( Command + Option + 3). The tags are listed in alphabetical order. You can add new tags, delete or rename existing tags and drag them in the order that best suits your work system.
And the best part of using tags that are searchable like notebooks.
8. Creating simple web pages from Notes
One of the solutions to share something with the general public using web pages. You can create a website to do it or use one of these free website creation services. But if you are an Evernote user, it would be easier and faster to turn your notes into web pages.
To do this, create or find the notes you want to turn into web pages, right click on it and choose Other Sharing – Copy public link (Command + /). This all; vivo The next step is to share the link to anyone who wishes.
can edit the note, add links, images, anything and the changes will be reflected on the web page. The web page can also be shared using the Share button in the upper right part of the page.
Quick tip: use one of the URL abbreviation services to get less intimidating URLs for your notes.
9. Export the notes to PDF
Another common way to share notes is to turn them into PDF. Importing PDF to Evernote as easy as dragging and dropping, there is no direct way to export notes to PDF.
In Mac, the alternative solution is to use the menu File – Print Note (Command + P) and choose Save as PDF from the PDF drop-down menu. On Windows, printing must be installed on a PDF application such as PDF Creator in order to do so. There are many other alternatives available out there.
Another option is to use online tools that can convert web pages to PDF. Make sure you have the public link of your note handy (refer to tip number 8 above). An advantage of using this method is that you can do it from your mobile devices.
10. Turn your notes into a quick presentation
For those who need to make a presentation but don't have the time to prepare it, Evernote offers its premium users the ability to turn notes into a presentation with just a few clicks.
You can access the presentation mode in both the desktop and mobile versions of Evernote, but the desktop version offers more presentation options.
There is an icon Settings In the upper right corner of the presentation mode. By clicking on the icon you can adjust the font size, change the theme between day and night mode and choose one of the three pointer colors available.
Next to Settings Presentation layout . This option gives you the ability to break your notes into smaller slides. Just click on the button Pi (+) in places where you want to place breaks.
Quick tip: use the note linking feature (number 3) to switch to another note in the presentation mode.
What is a productivity app without keyboard shortcuts? Evernote has many, both globally and locally. You can also use global shortcuts when Evernote hides in the background while local shortcuts are only useful within Evernote.
You can search for global shortcuts in Preferences of Evernote (Command + Comma) in the card Shortcuts .
We've already discussed some useful local Evernote shortcuts above, but here are more of them:
- Command + N : New note
- Command + Ctrl + S : Manual synchronization
- Command + L : Quickly change the note title
- Command + Apostrophe (') : Quickly edit note tags
- Command + Control + K : crossed out
- Command + Control + Pi (+) : apex
- Command + Control + Minus (-) : Subscript
Quick tip: Mac users can quickly access all available shortcuts (and even print them) by installing CheatSheet.
What are your favorite Evernote tips and tricks? Share them using the comment below.